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D1.1 – Project Reference Manual and Tools

This report focuses on providing the PRoTECT ’s consortium partners with a complete and efficient commonly shared operational methodology, a set of management rules and guidelines to be adopted in order to manage and carry on the activities and fulfil the contractual obligation towards the European Commission, reducing the overhead and increasing the efficiency and quality of the work carried out.

The document aims to provide:

  • procedures, rules, standards and best practices to be adopted in PRoTECT for the complete management of processes;
  • templates to produce high-quality deliverables and reports for the PRoTECT project;
  • explanation and rules concerning the PRoTECT online platform, a supporting workspace supplying also the need for a project repository dedicated to exchange documents and more in general, to store the whole material produced within the project activities;
  • process to make sure that contents and presentation of all deliverables produced in PRoTECT are consistent;
  • a list of rules to ease the flow for an effective communication and collaboration between partners as well as for external communication and dissemination of a project results (i.e. the procedures for meetings, for progress reporting, etc.);
  • standard format for meeting organisation and reports.Moreover, in the document the Boards and Committees, which have been established in PRoTECT to effectively manage and address the different aspects of the project, are described.


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 D1.2 – Risk Management and Quality Assurance

Since Quality Assurance and Risk Management are parts of the overall project management process a brief overview of the PRoTECT management context is initially provided in this document. The overall Project Management structure of PRoTECT is presented and detailed descriptions of the Quality and Risk Management roles are provided.

PRoTECT quality assurance strategy can be summarized in the following commitment: “The PRoTECT Consortium recognises that dedication to quality is vital to the PRoTECT Project mission and essential for delivering consistent results”. Core quality assurance objectives are quality work and deliverables and keeping project in track (in line with DoA). Moreover, PRoTECT Consortium commits that all project activities will be carried out in compliance with established ethical principles and the applicable law.

In his effort to achieve quality assurance objectives, the PRoTECT Quality Manager will have a number of quality assurance tools and processes, namely:

  • Quality assurance tools
  • Supporting Documents, like the CA, DoA, GA and relevant project deliverables).
  • Templates.
  • Quality Dashboard consisting of a KPIs, a Deliverables and Milestones, an APs, and a PMs Worksheet.
  • Detailed Task Work plans (DTWs).
  • Document Management System (DMS).
  • Quality assurance processes
  • Quality evaluation process.
  • Deliverables review procedure.

    The PRoTECT Consortium is aware that a variety of risks may impact project schedule and project objectives, and may even lead to contractual issues. For this reason, a Project Risk Management Plan is included in this deliverable focusing in risk assessment, monitoring and mitigation actions. A Risk Register available to all PRoTECT will be used to carry out the aforementioned actions.

Finally, it is important to note that any rules and regulations presented within this Project Risk Management and Quality Assurance are supplementary to the Consortium Agreement as well as the Grant Agreement. Many items regulated there are NOT repeated here, but should be taken into account.


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D5.5 – 1st Workshop Results

This report describes the PRoTECT First European Seminar that took place in Brasov, Romania, on July 17-18, 2019. Specialists from several states and European organizations in the field of law enforcement, security and terrorism discussed action scenarios against terrorism.

During the seminar, the discussions focused on the development and implementation of security for risk areas, with an emphasis on crowded urban areas, as well as the cooperation of all the factors involved in the management of incidents that endanger public safety, being presented including a European manual vulnerability assessment and its application.

The world café methodology was also successfully used, as most participants were involved in the discussions, all contributing with their professional expertise and input to the different security aspects under debate.


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